Job Description
Join our dynamic team as an Entry Level Receptionist and launch your administrative career in Jacksonville's thriving business district. We're seeking a polished professional to serve as the face of our organization, handling high-volume inquiries while mastering essential data entry tasks. This hybrid role combines client-facing excellence with precise digital record-keeping, offering comprehensive training for motivated newcomers. Enjoy competitive benefits, growth opportunities, and a collaborative work environment in downtown Jacksonville.
Responsibilities
- Manage multi-line phone system with professional call routing and voicemail management
- Perform accurate data entry for CRM updates, client records, and inventory tracking
- Greet visitors, screen appointments, and coordinate meeting room logistics
- Process incoming/outgoing mail, packages, and office supply inventory
- Maintain digital filing systems with strict attention to confidentiality protocols
- Assist with administrative tasks including report formatting and document scanning
- Support cross-departmental projects with timely data retrieval and documentation
Qualifications
- High school diploma or equivalent (college coursework preferred)
- Minimum 30 WPM typing speed with 95% accuracy in data entry tests
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and active listening skills
- Strong attention to detail with ability to handle confidential information
- Professional demeanor with polished business etiquette
- Ability to multitask in fast-paced environment with competing priorities
- Willingness to complete company-specific software training