Job Description
Join our dynamic team at Downtown Business Solutions as an Entry Level Receptionist! This is your gateway to a thriving career in office administration. We're seeking a motivated professional to serve as the first point of contact for our clients and visitors. You'll manage front desk operations, coordinate communications, and support office workflows in a fast-paced environment. If you're detail-oriented, personable, and eager to grow professionally, apply today and become an essential part of our collaborative team!
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism and efficiency
- Greet and assist visitors, ensuring a positive first impression
- Coordinate office calendars, scheduling meetings, and managing meeting rooms
- Perform basic administrative tasks including data entry, filing, and document management
- Order and maintain office supplies, ensuring inventory is well-stocked
- Support HR and accounting departments with onboarding paperwork and record-keeping
- Assist with light office equipment troubleshooting and maintenance coordination
Qualifications
- High school diploma or equivalent; college degree preferred
- 0-2 years of experience in customer service or administrative support
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent verbal and written communication skills
- Strong organizational abilities with attention to detail
- Professional demeanor and polished phone etiquette
- Ability to multitask and prioritize in a fast-paced environment
- Valid Arizona driver's license (if required for occasional errands)