Job Description
Join our dynamic team as an Entry-Level Receptionist and kickstart your career in office administration! We're seeking a polished, tech-savvy professional to serve as the first point of contact for our thriving Phoenix-based operations. This hybrid role blends in-person client interactions with digital coordination in a fast-paced corporate environment.
At Phoenix Business Solutions, we invest in talent through structured training programs and clear growth paths into executive support, HR coordination, and office management positions. Enjoy comprehensive benefits including health insurance, paid time off, and professional development stipends.
Responsibilities
- Manage multi-line phone system and professionally route incoming calls to appropriate departments
- Greet and assist visitors with check-in procedures and coordinate meeting schedules
- Maintain digital and physical filing systems with confidential document management
- Coordinate office services including supply inventory, mail processing, and equipment maintenance
- Support administrative tasks like calendar management, travel booking, and expense report processing
- Assist with new employee onboarding including workspace setup and equipment provisioning
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years in customer service or administrative support role
- Proficiency with Microsoft Office Suite and scheduling software
- Exceptional verbal communication and interpersonal skills
- Ability to multitask in high-pressure environments with attention to detail
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Positive attitude with problem-solving capabilities