Job Description
Join our dynamic team as an Entry-Level Receptionist and kickstart your administrative career in the heart of Louisville! We're seeking a polished professional to serve as the face of our growing organization. This role offers comprehensive training and clear growth pathways into office management, executive support, or specialized administrative roles. Enjoy a collaborative environment with competitive benefits, including health insurance and retirement plans. Perfect for recent graduates or career-changers ready to build a strong foundation in professional services.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries
- Coordinate mail processing, package deliveries, and office supply inventory
- Maintain digital calendars and coordinate meeting logistics for executive staff
- Perform data entry in CRM systems and maintain accurate client records
- Assist with onboarding processes including badge preparation and orientation materials
- Support department heads with administrative tasks including report formatting and travel arrangements
- Uphold company standards for professional communication and confidentiality
Qualifications
- High school diploma or equivalent required; associate degree preferred
- 1+ years customer service or administrative experience preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and interpersonal skills
- Ability to multitask in fast-paced environments with competing priorities
- Strong attention to detail and organizational abilities
- Professional appearance and positive demeanor
- Willingness to learn industry-specific software systems