Job Description
Join Our Team as an Entry Level Office Assistant!
Apex Corporate Solutions is looking for a highly motivated and organized individual to join our Philadelphia office. We are committed to providing top-tier administrative support to our clients and are seeking a friendly professional to handle daily operations. This is an excellent opportunity for recent graduates or anyone looking to start a career in administrative support.
What You Will Do:
As our Office Assistant, you will be the backbone of our daily operations, ensuring our office runs efficiently and professionally. You will have the chance to learn new skills while supporting a dynamic team environment.
Responsibilities
- Manage Communications: Answer incoming calls professionally and route inquiries to the correct department.
- Data Management: Perform accurate data entry and maintain updated digital and physical filing systems.
- Meeting Support: Prepare meeting agendas, take minutes, and set up conference rooms for internal and client meetings.
- Scheduling: Assist with calendar management and scheduling appointments for team members.
- Office Supplies: Monitor inventory levels and coordinate with vendors for office supplies and equipment maintenance.
- General Admin: Handle incoming mail, packages, and perform light errands to support the administrative staff.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: No prior professional experience required; on-the-job training provided.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Soft Skills: Excellent written and verbal communication skills; strong attention to detail.
- Attitude: Professional demeanor with a positive, eager-to-learn mindset.