Job Description
Are you looking to launch your career in administrative support? Apex Administrative Solutions is seeking a motivated Entry Level Office Assistant to join our growing team in Houston, TX. This is a fantastic opportunity for individuals who possess a strong work ethic, attention to detail, and a desire to excel in a professional environment.
In this pivotal role, you will be the face of our office, ensuring smooth operations and assisting our senior staff with essential daily tasks. We offer comprehensive training and a pathway for professional growth within the company.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, manage the reception area, and direct inquiries appropriately.
- Communication: Answer incoming phone calls, screen them, and take detailed messages or transfer calls to the correct department.
- Data Management: Perform accurate data entry into our CRM systems, maintain digital and physical filing systems, and ensure records are up-to-date.
- Administrative Support: Assist in preparing meeting agendas, taking minutes, and organizing office events and team gatherings.
- Supply Chain: Monitor office inventory, order necessary supplies, and coordinate with vendors for office maintenance and repairs.
- Reporting: Assist in the preparation of weekly reports and general correspondence, ensuring all documents are formatted correctly.
- Project Assistance: Support various internal departments with ad-hoc projects and special administrative tasks as assigned.
Qualifications
- Education: High school diploma or GED equivalent required; Associate’s degree or certification in Office Administration is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Communication: Excellent written and verbal communication skills with a professional phone etiquette.
- Organization: Strong organizational skills and the ability to multitask in a fast-paced, deadline-driven environment.
- Interpersonal: Ability to work collaboratively in a team setting while maintaining a high level of professionalism.
- Attributes: Detail-oriented, proactive, and reliable with a positive attitude toward learning new procedures.