Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to provide comprehensive office support in our fast-paced San Jose headquarters. This temporary position offers an exciting opportunity to work with industry leaders while developing essential administrative skills. If you thrive in collaborative environments and possess exceptional multitasking abilities, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict confidentiality
- Prepare professional correspondence, reports, and presentation materials
- Coordinate office supplies inventory and equipment maintenance
- Support onboarding processes for new team members
- Assist with special projects as directed by department leadership
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks in high-pressure situations
- Professional demeanor with customer service orientation
- High school diploma required; associate degree preferred
- Valid California driver's license (if local travel required)