Job Description
Are you ready to kickstart your professional career in a dynamic environment? Apex Administrative Solutions is currently seeking a dedicated and organized Entry Level Office Assistant to join our New York team. We pride ourselves on fostering a culture of growth and flexibility, offering a flexible schedule that adapts to your needs while maintaining high standards of excellence.
In this role, you will be the backbone of our daily operations, supporting various departments with essential administrative tasks. This is an excellent opportunity for individuals looking to gain hands-on experience in a corporate setting.
Responsibilities
- Manage Communications: Handle incoming emails, phone calls, and correspondence with a professional and courteous demeanor.
- Data Management: Perform accurate data entry and maintain organized digital and physical filing systems.
- Scheduling: Assist in scheduling meetings, coordinating calendars, and managing appointments for the management team.
- Document Preparation: Prepare, proofread, and distribute reports, presentations, and internal memos.
- Office Operations: Order and restock office supplies, manage inventory, and ensure the workspace remains organized and efficient.
- Guest Relations: Greet visitors, direct inquiries, and provide general administrative support to ensure a welcoming environment.
- Project Support: Assist in various ad-hoc projects as needed to support the company’s daily objectives.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or relevant certifications are a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer literacy.
- Communication: Excellent verbal and written communication skills with a focus on clarity and professionalism.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced office environment.
- Reliability: Punctual and dependable with a strong work ethic.
- Adaptability: Willingness to learn new tools and adapt to changing priorities.