Job Description
Join Our Team as an Entry Level Office Assistant
Are you looking for a dynamic role where you can grow your career in administrative support? Apex Administrative Solutions is seeking a motivated and detail-oriented Office Assistant to join our team in Boston, Massachusetts.
In this entry-level position, you will be the face of our company, handling front-desk operations, managing correspondence, and supporting our leadership team with essential daily tasks. We offer a comprehensive training program and a clear path for professional advancement.
Responsibilities
- Greet and welcome visitors and clients with a professional and friendly demeanor.
- Manage incoming phone calls, emails, and mail, routing them to the appropriate personnel.
- Assist with data entry, filing, and maintaining organized digital and physical records.
- Support the team with scheduling meetings, booking conference rooms, and coordinating travel arrangements.
- Prepare documents, presentations, and reports using Microsoft Office Suite.
- Handle basic office supply inventory and replenishment as needed.
- Perform general administrative errands to ensure smooth office operations.
Qualifications
- High school diploma or equivalent (Bachelor's degree preferred but not required).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Relevant internship or administrative experience is a plus.