Job Description
We are looking for a motivated and organized Entry Level Office Assistant to join our growing team in Boston, Massachusetts. As a key member of our support staff, you will ensure our daily operations run smoothly while providing exceptional service to our clients and internal teams.
This is an excellent opportunity for recent graduates or those looking to start their career in administrative support. We provide comprehensive training and a clear pathway for career advancement within the organization.
Key Responsibilities:
- Manage incoming communications, including email, phone calls, and visitors.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Assist with scheduling appointments, meetings, and travel arrangements.
- Prepare and distribute internal memos, reports, and business correspondence.
- Order and maintain office supplies and equipment inventory.
- Support the executive team with various administrative tasks as needed.
What We Offer:
- Competitive hourly wage.
- Health, dental, and vision insurance.
- Paid time off and holiday pay.
- Professional development and mentorship programs.
Responsibilities
- Manage incoming communications, including email, phone calls, and visitors.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Assist with scheduling appointments, meetings, and travel arrangements.
- Prepare and distribute internal memos, reports, and business correspondence.
- Order and maintain office supplies and equipment inventory.
- Support the executive team with various administrative tasks as needed.
Qualifications
- High school diploma or equivalent required; some college coursework is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills.
- Excellent organizational skills with a keen attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Professional demeanor with a customer-focused attitude.