Job Description
Join our dynamic team as an Entry-Level Office Assistant and launch your administrative career in Philadelphia's thriving business district. We're seeking a proactive professional to support daily operations with precision and enthusiasm. This role offers comprehensive training and clear pathways for advancement into executive support or office management positions.
Our ideal candidate thrives in fast-paced environments and values accuracy, confidentiality, and exceptional communication skills. Enjoy competitive benefits including health insurance, paid time off, and professional development stipends. Work in a modern downtown office with easy public transit access and collaborative culture.
Responsibilities
- Manage multi-line phone systems and route communications efficiently
- Process incoming/outgoing correspondence and maintain digital filing systems
- Coordinate meeting logistics including room reservations, catering, and equipment setup
- Perform data entry and maintain accurate departmental records
- Assist with office supply inventory management and vendor ordering
- Support HR functions including onboarding paperwork and benefit enrollment
- Prepare professional documents and presentations using Microsoft Office Suite
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year administrative or customer service experience
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to manage multiple priorities in deadline-driven environment
- Professional demeanor and discretion handling sensitive information
- Valid Pennsylvania driver's license (for occasional errands)