Job Description
We're seeking a dynamic Administrative Assistant to join our growing team in New York and Florida. This immediate hire opportunity offers competitive compensation and a collaborative work environment. As the backbone of our office operations, you'll ensure seamless workflow while supporting executive staff across multiple locations. If you're a detail-oriented professional with exceptional organizational skills, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Oversee office inventory, procurement of supplies, and vendor relationships
- Coordinate meetings, events, and conference logistics across NY and FL offices
- Maintain confidential records and ensure data security compliance
- Provide comprehensive administrative support to department teams
Qualifications
- Associate's degree or equivalent professional certification
- 3+ years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Proficiency with office equipment and digital management systems
- Ability to work independently and adapt to changing priorities