Job Description
Join our dynamic leadership team as an Entry-Level Executive Assistant and launch your career in corporate excellence. At Coastal Growth Partners, we value proactive professionals who thrive in fast-paced environments. This role offers unparalleled exposure to executive operations while developing critical administrative skills in Jacksonville's thriving business district. You'll support C-suite executives across multiple divisions, gaining hands-on experience in calendar management, stakeholder coordination, and strategic project support. Our collaborative culture emphasizes mentorship and professional growth, making this ideal for recent graduates or career changers seeking to enter the executive support field.
Responsibilities
- Manage complex executive calendars, coordinate high-stakes meetings, and arrange domestic/international travel logistics
- Prepare confidential correspondence, presentations, and reports using advanced Microsoft Office Suite proficiency
- Act as primary liaison between executives and internal/external stakeholders, ensuring seamless communication
- Oversee departmental budget tracking, expense reports, and procurement processes
- Coordinate cross-functional projects, track deliverables, and maintain detailed progress documentation
- Manage office operations including vendor relations, supply inventory, and facility maintenance requests
Qualifications
- Associate's degree or equivalent combination of education and experience (Bachelor's preferred)
- 1-2 years administrative support experience or internship in corporate setting
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written and verbal communication skills with polished professional demeanor
- Strong organizational abilities with meticulous attention to detail and confidentiality
- Proven problem-solving skills and ability to prioritize competing deadlines
- Valid Florida driver's license and reliable transportation for occasional off-site tasks