Job Description
Join our dynamic team at Phoenix Administrative Solutions, where precision meets opportunity! We're seeking motivated Entry-Level Administrative Assistants to support our operations with exceptional data entry accuracy and organizational prowess. This role is your launchpad into a rewarding administrative career, offering comprehensive training and clear growth pathways. As a cornerstone of our client services team, you'll ensure seamless data flow while honing skills in digital documentation, communication, and office workflow optimization. Enjoy a collaborative culture that values initiative and continuous learning, with competitive benefits and performance-based incentives.
Responsibilities
- Accurately input, update, and maintain critical client data in CRM and ERP systems
- Process high-volume documents including invoices, contracts, and compliance forms
- Perform quality assurance checks to ensure 99.5% data integrity
- Generate daily/weekly reports using Excel and proprietary software
- Coordinate cross-departmental communications via email and scheduling tools
- Manage filing systems both digital and physical with systematic organization
- Support office operations including inventory management and vendor coordination
Qualifications
- High school diploma or equivalent; college coursework preferred
- Minimum 6,000 keystrokes per minute with 95% accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with data entry systems (SAP, Salesforce, or similar)
- Detail-oriented with exceptional proofreading capabilities
- Strong written and verbal communication skills
- Ability to multitask in deadline-driven environments
- Basic knowledge of database management principles