Job Description
We are seeking a highly organized and proactive Entry Level Administrative Assistant to join our dynamic team in the heart of Oklahoma City. If you are looking for a role that offers professional growth, stability, and the opportunity to work in a modern, fast-paced environment, this is the perfect position for you.
As a key member of our support staff, you will ensure the smooth operation of our daily office functions while providing exceptional service to our internal teams and valued clients. We are committed to training the next generation of office professionals.
Responsibilities
- Manage and schedule complex calendars, including internal meetings and external client appointments.
- Prepare, proofread, and distribute professional correspondence, memos, reports, and presentations.
- Handle incoming communications via phone, email, and in person, ensuring a high standard of customer service.
- Maintain accurate digital and physical filing systems for sensitive and general documents.
- Assist with data entry, expense reporting, and maintaining inventory of office supplies.
- Coordinate office events, lunch-and-learns, and general logistics.
- Perform ad-hoc administrative tasks to support various departments.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in business administration is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) is essential.
- Strong attention to detail with the ability to multitask effectively in a busy environment.
- Excellent written and verbal communication skills.
- Proven ability to work independently as well as part of a collaborative team.
- Professional demeanor and a positive attitude toward learning new software and procedures.