Job Description
We are seeking a highly motivated Entry Level Administrative Assistant to join our fast-paced team in Philadelphia, PA. This is an excellent opportunity for recent graduates or those looking to start their career in professional office administration. You will play a crucial role in ensuring our daily operations run smoothly and efficiently.
Why Join Us?
- Competitive Pay: Earn between $18.00 and $22.00 per hour based on experience.
- Growth Opportunities: Clear career progression path within the company.
- Modern Environment: Work in a dynamic, supportive office setting.
If you are organized, detail-oriented, and ready to learn, we want to hear from you.
Responsibilities
- Manage and distribute incoming emails, faxes, and mail in a timely and professional manner.
- Schedule and coordinate meetings, appointments, and travel arrangements for management.
- Perform data entry tasks with a high degree of accuracy and maintain updated databases.
- Prepare and organize office files, records, and documents for easy retrieval.
- Assist with basic accounting tasks such as processing invoices and expense reports.
- Greet visitors and provide exceptional customer service while directing them to the appropriate personnel.
- Assist in organizing company events and maintaining office supplies inventory.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Previous administrative experience is a plus, but entry-level candidates are encouraged to apply.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Ability to multitask in a fast-paced environment with a positive attitude.
- Basic understanding of office machinery (printers, scanners, etc.).