Job Description
Are you looking for a rewarding career in office administration but don't have prior experience? Horizon Office Systems is seeking a dedicated Entry-Level Administrative Assistant to join our growing team in Philadelphia, Pennsylvania.
We provide comprehensive training and a supportive environment for individuals eager to launch their professional careers. In this role, you will play a vital role in ensuring our daily operations run smoothly while developing valuable industry skills.
Why Join Us?
- Comprehensive on-the-job training provided.
- Career growth opportunities within the company.
- Collaborative and modern office environment.
- Competitive benefits package including health insurance and paid time off.
Responsibilities
- Communication Hub: Serve as the first point of contact for visitors and clients, answering phones professionally and transferring calls accurately.
- Data Entry & Management: Perform high-speed data entry tasks and maintain organized digital and physical filing systems for easy retrieval.
- Scheduling Coordination: Assist in managing calendars, scheduling appointments, and coordinating meetings for department leadership.
- Document Preparation: Create, format, and proofread correspondence, reports, and presentations using Microsoft Office Suite.
- Office Operations: Support general office functions including mail distribution, supply management, and expense tracking.
- Customer Support: Address customer inquiries via email or in person, ensuring a positive and professional experience.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred but not mandatory.
- Experience: No prior administrative experience required. We are looking for candidates with a strong willingness to learn.
- Computer Skills: Basic computer literacy; familiarity with Microsoft Office (Word, Excel, Outlook) is a plus.
- Interpersonal Skills: Excellent verbal and written communication skills with a friendly and approachable demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced office setting.
- Reliability: Must be punctual, professional, and able to adapt to changing priorities.