Job Description
Are you seeking a flexible opportunity to apply your organizational skills? Boston Administrative Services is immediately hiring a dedicated Weekend Office Assistant to join our thriving team in the heart of Boston. We are looking for a reliable professional who thrives in a fast-paced environment and can ensure our office runs smoothly during weekend shifts.
In this role, you will be the face of our company, managing front desk operations and providing essential administrative support. This is a fantastic chance to gain experience in a prestigious corporate setting while enjoying the benefits of weekend-only work.
In this role, you will be the face of our company, managing front desk operations and providing essential administrative support. This is a fantastic chance to gain experience in a prestigious corporate setting while enjoying the benefits of weekend-only work.
Responsibilities
- Manage the front desk reception area, greeting visitors and directing them to the appropriate departments with a professional and welcoming demeanor.
- Answer and screen incoming telephone calls, taking accurate messages and routing inquiries to the correct staff members promptly.
- Perform general clerical duties including filing, scanning, copying, and data entry to maintain accurate records.
- Assist in the preparation and distribution of weekly reports and internal communications.
- Order and restock office supplies to ensure the workspace is fully equipped for the weekend team.
- Coordinate with other departments to schedule meetings and manage conference room bookings.
- Maintain a clean, organized, and secure office environment at all times.
Qualifications
- High school diploma or GED is required; prior experience as an Office Assistant is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Strong verbal and written communication skills with a professional phone etiquette.
- Excellent organizational skills and the ability to prioritize tasks effectively.
- Ability to work independently with minimal supervision during weekend shifts.
- Basic knowledge of office machinery and filing systems.
- Reliable transportation and flexibility to work weekends (Saturday and Sunday).