Job Description
We are seeking a motivated Administrative Assistant to join our dynamic team in the heart of Chicago. This is an excellent opportunity for recent graduates or individuals looking to start a career in office administration with no prior experience required. We pride ourselves on our collaborative culture and are committed to providing comprehensive on-the-job training to help you succeed.
In this role, you will be the face of our organization, supporting our operations and ensuring our office runs smoothly. If you are organized, detail-oriented, and eager to learn, we want to meet you.
Why Join Us?
- Full Training Provided: No need to worry about experience; we teach you everything you need to know.
- Competitive Pay: Earn a solid income starting at $18/hr.
- Career Growth: Great stepping stone for long-term advancement within the company.
- Modern Work Environment: Located in a prime downtown Chicago location with great amenities.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor and direct them to the appropriate personnel.
- Communication Support: Answer incoming calls, screen inquiries, and redirect them to the correct department or take detailed messages.
- Office Organization: Maintain the reception area and common spaces to ensure a clean and welcoming environment.
- Data Entry & Filing: Perform accurate data entry tasks and maintain organized digital and physical filing systems.
- Scheduling: Assist in scheduling meetings, coordinating calendars, and preparing meeting materials.
- Document Preparation: Draft, proofread, and distribute memos, letters, and reports as needed.
- Vendor Support: Handle basic office supply orders and coordinate with service providers (e.g., IT, cleaning).
Qualifications
- Education: High school diploma or GED is required.
- Experience: No prior professional experience is necessary; we value attitude and aptitude over experience.
- Computer Skills: Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook) is helpful but not required.
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Reliability: Punctual, dependable, and able to adhere to a standard 40-hour work week.