Job Description
Are you looking to kickstart your career in a vibrant professional environment? Harbor City Enterprises is currently seeking a dedicated Entry Level Administrative Assistant to join our dynamic team in New Orleans, Louisiana. This is a fantastic opportunity for recent graduates or career changers looking to gain valuable experience in office operations and business administration.
As part of our growing office support staff, you will play a crucial role in ensuring our daily operations run smoothly. We pride ourselves on fostering a culture of growth, teamwork, and excellence. If you are organized, proactive, and eager to learn, we want to meet you!
Responsibilities
- General Office Management: Oversee the daily operations of the front office, including answering multi-line phones and greeting visitors professionally.
- Communication Support: Draft, proofread, and distribute internal memos, emails, and correspondence to ensure clear and effective communication.
- Calendar & Scheduling: Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Document Management: Organize, file, and maintain digital and physical records, ensuring confidentiality and easy retrieval.
- Data Entry & Reporting: Perform accurate data entry tasks and assist in the preparation of weekly and monthly reports.
- Event Coordination: Assist with planning and logistics for company events and client meetings.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree in Business Administration is a plus.
- Experience: Previous administrative experience is preferred, but we are willing to train motivated candidates with no prior experience.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Reliability: Punctual, dependable, and able to work full-time hours.