Job Description
Are you ready to launch your career in a dynamic office environment? Apex Administrative Solutions is seeking a motivated Entry Level Administrative Assistant to join our growing team in the vibrant Milwaukee, WI area.
As a key member of our support staff, you will provide essential administrative assistance to our management team and clients. This is a fantastic opportunity for individuals looking to gain hands-on experience in office operations, serving both the local Milwaukee community and clients in the broader Illinois region.
We offer a competitive salary, comprehensive benefits, and a clear path for professional growth.
Responsibilities
- Manage and organize incoming correspondence, including emails, phone calls, and mail, ensuring timely responses.
- Perform accurate data entry tasks and maintain digital and physical filing systems.
- Schedule appointments, coordinate meetings, and manage the executive calendar efficiently.
- Prepare and edit professional documents, reports, and presentations using Microsoft Office Suite.
- Assist with inventory management and reordering office supplies as needed.
- Greet visitors and direct them to the appropriate personnel while maintaining a professional reception area.
- Support the finance department with basic bookkeeping tasks, such as processing invoices and expense reports.
Qualifications
- High school diploma or GED required; some college coursework in business administration is a plus.
- No prior experience required; we are looking for eager learners to train in this entry-level position.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong typing skills (40+ WPM) and the ability to transcribe information with high accuracy.
- Excellent verbal and written communication skills.
- Ability to multitask effectively in a fast-paced, deadline-driven environment.
- Must be organized, reliable, and possess a positive, professional attitude.