Job Description
Join our dynamic team at the City of Jacksonville as an Entry-Level Administrative Assistant! This is your gateway to a rewarding career in public service office support. We're seeking motivated individuals with strong organizational skills to support departmental operations in our vibrant downtown location. Enjoy competitive pay, comprehensive benefits, and opportunities for professional growth in a collaborative environment. Perfect for recent graduates or career changers looking to build foundational administrative expertise.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department staff
- Handle incoming communications including phone calls, emails, and mail with professionalism
- Maintain digital and physical filing systems ensuring accurate record-keeping
- Prepare and distribute correspondence, reports, and departmental communications
- Assist with office inventory management and supply procurement
- Support data entry tasks and maintain confidential databases
- Coordinate travel arrangements and expense reports as needed
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, phones)
- Positive attitude with willingness to learn new systems