Job Description
Are you a highly organized individual looking to launch a career in a dynamic corporate environment? Apex Professional Solutions is currently seeking an enthusiastic Entry Level Administrative Assistant to join our growing team in Chicago, IL.
We are an industry leader dedicated to operational excellence, and we are looking for self-starters who are eager to learn, grow, and contribute to a high-performance culture. As an Administrative Assistant, you will be the backbone of our daily operations, ensuring smooth office functionality and supporting our management team with precision.
Why Join Us?
- Immediate hiring opportunities for driven candidates.
- Comprehensive training and career development programs.
- Competitive salary and performance-based bonuses.
- A collaborative and supportive work environment.
Responsibilities
- Manage and coordinate executive calendars, scheduling meetings, and making complex travel arrangements.
- Prepare and distribute internal communications, including emails, memos, and formal reports.
- Handle incoming inquiries via phone and email with a professional and courteous demeanor.
- Maintain and organize physical and digital filing systems for easy access and compliance.
- Assist in data entry, expense reporting, and basic bookkeeping tasks.
- Prepare meeting materials, take detailed minutes, and distribute post-meeting summaries.
- Collaborate with cross-functional teams to ensure project milestones are met.
Qualifications
- Demonstrated ability to multitask and prioritize a heavy workload in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Proven attention to detail and strong problem-solving abilities.
- Must be available for immediate start.