Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in the Baltimore, MD and Eastern Pennsylvania region. At Apex Operations Solutions, we pride ourselves on a flexible work environment that accommodates a healthy work-life balance.
In this full-time role, you will be the backbone of our daily operations, ensuring that our internal and external communications run smoothly. If you are looking for a stable position with a modern company culture and a schedule that fits your lifestyle, we want to hear from you.
Responsibilities
- Schedule Coordination: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives and staff.
- Document Management: Prepare, proofread, and distribute professional correspondence, reports, and presentations.
- Office Operations: Oversee daily office functions, including inventory management, supply ordering, and facility maintenance coordination.
- Client Relations: Act as the first point of contact for visitors and callers, providing exceptional customer service and routing inquiries appropriately.
- Data Entry & Reporting: Maintain accurate records in our CRM and generate weekly performance reports.
- Event Planning: Assist in organizing company events, team-building activities, and quarterly meetings.
Qualifications
- Experience: Minimum of 2 years of experience in administrative support or office management.
- Education: High school diploma or equivalent; Associate's degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Communication: Excellent written and verbal communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Flexibility: Willingness to adapt to a flexible schedule and occasional overtime.