Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in a fast-paced corporate environment. We're seeking a motivated professional to provide essential support to our executive team while mastering office operations. This is an exceptional opportunity to develop administrative skills in a collaborative setting with immediate start date. Perfect for recent graduates or career changers looking to grow in the heart of San Diego's thriving business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Prepare, edit, and distribute professional correspondence and reports
- Organize and maintain digital filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire documentation
- Handle incoming communications via phone, email, and in-person inquiries
- Coordinate office supplies inventory and vendor relationships
- Support event planning and meeting preparation (catering, materials, setup)
- Perform ad-h administrative tasks as requested by department heads
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor with customer service focus
- Valid driver's license and reliable transportation