Job Description
Join our dynamic team as an Entry-Level Administrative Assistant in Jacksonville, FL! This immediate-hire position offers a fast-paced environment where you'll provide crucial support to executives and departments. No prior experience required – we provide comprehensive training for motivated individuals eager to build a career in administrative support. Enjoy competitive pay, benefits, and growth opportunities in a company that values professional development.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute correspondence, reports, and confidential documents
- Maintain digital and physical filing systems with meticulous organization
- Process expense reports, purchase orders, and vendor invoices
- Coordinate office logistics, including supplies inventory and equipment maintenance
- Support team projects with data entry, document formatting, and research tasks
Qualifications
- High school diploma or equivalent; college coursework preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced setting
- Attention to detail with high accuracy in data handling
- Professional demeanor with confidentiality and discretion