Job Description
We are looking for a highly motivated Entry Level Administrative Assistant to join our expanding team in San Francisco. If you are detail-oriented, tech-savvy, and eager to start a career in administrative support, this is the perfect opportunity for you. We offer a flexible schedule and comprehensive training to help you succeed.
As part of our local team, you will support executive operations and ensure our office runs efficiently. We value a diverse workforce and are committed to providing a modern, collaborative work environment.
Responsibilities
- Manage and prioritize incoming emails, phone calls, and mail to ensure timely responses.
- Coordinate and schedule meetings, including booking conference rooms and preparing agendas.
- Prepare, edit, and proofread internal documents, reports, and correspondence.
- Perform accurate data entry and maintain updated digital and physical filing systems.
- Assist with basic bookkeeping tasks, such as expense reports and invoice tracking.
- Greet visitors and provide exceptional customer service to clients and vendors.
- Order and manage office supplies to keep the workspace well-equipped.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Previous administrative experience is a plus, but we are willing to train entry-level candidates.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional tone.
- Excellent organizational skills and the ability to multitask in a fast-paced environment.
- Attention to detail and ability to handle confidential information with discretion.
- Self-starter with a positive attitude and a desire to learn.