Job Description
Join our dynamic team at Apex Solutions Group as an Entry Level Administrative Assistant with a flexible schedule! We're seeking organized, detail-oriented professionals to support our Austin operations while enjoying work-life balance. This hybrid role offers 25-30 hours/week with remote options, perfect for students or career-changers. Gain hands-on experience in office operations while growing your administrative skillset in a supportive, fast-paced environment.
Why You'll Love Working With Us:
- Competitive hourly pay + performance bonuses
- Full benefits package (PTO, health insurance, 401k)
- Clear career advancement paths
- Modern downtown Austin workspace with flexible hours
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (calls, emails, correspondence) with professionalism
- Maintain digital and physical filing systems with strict attention to detail
- Process expense reports, invoices, and purchase orders accurately
- Assist with onboarding new hires and office supply inventory management
- Prepare presentation materials, reports, and correspondence using Microsoft Office
- Coordinate travel arrangements and logistics for team members
- Support cross-departmental projects as assigned
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years administrative experience or relevant internship
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in fast-paced environments
- Discretion when handling confidential information
- Adaptability to changing priorities and flexible schedules