Job Description
Join Our Growing Team as an Entry Level Administrative Assistant
We are seeking a highly organized and detail-oriented individual to join Vertex Administrative Services in Austin, TX. As an entry-level Administrative Assistant, you will play a crucial role in ensuring our daily operations run smoothly. This is an excellent opportunity for recent graduates or career changers looking to start a stable career in a professional environment.
We offer a competitive salary, comprehensive benefits, and a supportive culture where you can grow your skills in data management and office administration.
Responsibilities
- Accurate Data Entry: Process and input customer and company data into our database systems with a high degree of precision and speed.
- Document Management: Organize, file, and maintain both physical and digital records to ensure easy retrieval and compliance.
- Office Operations: Answer incoming calls, greet visitors, and manage the front desk to ensure a welcoming environment.
- Scheduling: Assist in scheduling appointments and managing calendars for team members.
- Communication: Draft and distribute emails, memos, and internal communications as needed.
- Inventory Control: Assist with basic inventory tracking and supply ordering for the office.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree in a related field is a plus.
- Experience: Previous administrative experience is preferred but not required; we provide training for the right candidate.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation.
- Typing Speed: Strong typing skills with the ability to maintain high accuracy (40+ WPM).
- Attention to Detail: Ability to spot errors in data and documentation before they become issues.
- Soft Skills: Excellent verbal and written communication skills; strong organizational and time-management abilities.