Job Description
We are looking for a highly organized and detail-oriented Entry Level Administrative Assistant to join our dynamic team in Dallas, Texas. In this role, you will serve as the first point of contact for our clients and internal departments, managing vital data entry tasks and ensuring our office operations run efficiently. This is an exceptional opportunity for individuals looking to launch their career in administrative support with a company that values growth and precision.
As a Data Entry Specialist, you will be responsible for maintaining our digital databases, preparing reports, and supporting senior staff with daily tasks. We pride ourselves on a modern work environment and offer comprehensive training to help you succeed.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed using internal database systems.
- Manage and organize physical and electronic files, ensuring easy retrieval and confidentiality.
- Handle incoming communications, including phone calls, emails, and mail, with a professional and helpful demeanor.
- Schedule appointments, coordinate calendars, and prepare meeting agendas and materials.
- Assist with the preparation of internal documents, reports, and presentations using Microsoft Office Suite.
- Process invoices, track expenses, and maintain expense reports.
- Support special projects and ad-hoc administrative requests as needed by management.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Previous experience in administrative support, reception, or data entry is a plus but not required.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong attention to detail and the ability to spot errors in data quickly.
- Excellent time management and organizational skills.
- Clear verbal and written communication skills.
- Basic typing speed of 40+ WPM.