Job Description
Are you looking for a rewarding career in administrative support? Apex Administrative Services is currently seeking a dedicated and motivated Entry Level Administrative Assistant and Data Entry Clerk to join our dynamic team in San Jose, California. We offer a collaborative work environment, competitive pay, and opportunities for professional growth.
Why Join Us?
- No prior experience required – we provide comprehensive on-the-job training.
- Work in a fast-paced, modern office setting.
- Gain valuable skills in data management and office operations.
If you are detail-oriented, reliable, and ready to start your career in administration, we want to hear from you!
Responsibilities
- Accurately input, update, and maintain data in company databases and spreadsheets with a focus on high-speed data entry.
- Organize and manage physical and digital filing systems to ensure efficient information retrieval.
- Handle incoming communications, including email inquiries and phone calls, with a professional and courteous tone.
- Assist in preparing reports, invoices, and correspondence for management review.
- Schedule appointments and coordinate meeting logistics for the executive team.
- Perform basic bookkeeping tasks, such as reconciling receipts and tracking expenses.
- Support the general office operations to ensure a smooth workflow.
Qualifications
- High school diploma or equivalent (Bachelor's degree is a plus but not required).
- Basic computer literacy and proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong attention to detail and accuracy in all tasks.
- Excellent written and verbal communication skills.
- Ability to type at least 35-40 WPM.
- Self-motivated individual with a positive attitude and willingness to learn.
- Reliable transportation (if remote work is not available).