Job Description
Are you an organized and detail-oriented professional seeking a flexible weekend schedule? Apex Operations Group is currently looking for a dedicated Administrative Assistant to join our dynamic team in Philadelphia, PA. This role offers a unique opportunity to work in a fast-paced environment with a focus on efficiency and precision.
We pride ourselves on providing exceptional administrative support to our leadership team. As a Weekend Administrative Assistant, you will play a crucial role in ensuring our operations run smoothly during off-hours. This position is perfect for individuals who excel at multitasking and prefer a structured work environment.
Responsibilities
- Calendar Management: Manage and coordinate executive calendars, schedule meetings, and arrange travel itineraries for the weekend.
- Communication: Handle incoming calls, emails, and correspondence with professionalism and accuracy.
- Data Entry: Maintain accurate records, update databases, and process invoices or expense reports.
- Office Organization: Oversee the physical and digital filing systems to ensure documents are easily retrievable.
- Event Coordination: Assist in planning and logistics for weekend company events or client meetings.
- General Support: Perform general clerical duties such as photocopying, scanning, and preparing meeting materials.
Qualifications
- Experience: Previous experience as an administrative assistant or in a similar support role is preferred.
- Education: High School Diploma or GED required; Associate’s degree or equivalent experience is a plus.
- Schedule: Must be available to work weekends (Saturday and/or Sunday).
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively.