Job Description
Are you an organized individual looking to launch your career in administrative support?
We are seeking a dedicated Entry Level Administrative Assistant to join our growing team in Chicago. This role offers a flexible schedule, allowing you to balance work with your lifestyle while gaining valuable experience in office management and client relations.
In this position, you will be the backbone of our daily operations, ensuring our team runs smoothly and efficiently. We provide comprehensive training for all new hires, so no prior experience is required—just a strong work ethic and a desire to learn.
Why Join Horizon Support Services?
- Flexible Hours: We understand the need for work-life balance.
- Growth Opportunities: Clear pathways for career advancement within the company.
- Modern Environment: Work in a dynamic, supportive office in the heart of downtown Chicago.
Responsibilities
- Manage and organize daily correspondence, including emails, phone calls, and internal communications.
- Schedule and coordinate meetings, appointments, and travel arrangements for management staff.
- Perform accurate data entry and maintain updated digital and physical filing systems.
- Prepare and edit professional documents, presentations, and reports.
- Assist with local community outreach initiatives and event coordination.
- Process invoices and handle basic office supply inventory and ordering.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred but not required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and accuracy in data management.
- Excellent verbal and written communication skills.
- Ability to work independently and manage time effectively in a fast-paced setting.
- Reliable internet connection and computer access (for hybrid role requirements).
- Valid driver’s license and access to a vehicle for local errands.