Job Description
Welcome to Horizon Business Solutions, where we are dedicated to fostering a dynamic and supportive work environment. We are currently seeking a highly organized and motivated Entry Level Administrative Assistant to join our expanding team in Chicago. This is an excellent opportunity for recent graduates or individuals looking to launch a career in administrative support. We provide comprehensive training and mentorship to help you succeed.
Why Join Us?
- Competitive hourly wage with annual performance reviews.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holiday pay.
- Professional development and clear pathways for career advancement.
As a key member of our front office, you will be the face of our company, ensuring smooth operations and exceptional service to our clients and colleagues.
Responsibilities
- Manage and organize the daily schedule of senior management and coordinate internal and external meetings.
- Prepare, proofread, and distribute professional correspondence, reports, and memos.
- Handle incoming and outgoing communications, including phone calls, email inquiries, and client inquiries.
- Maintain accurate and up-to-date filing systems, both physical and digital.
- Assist with data entry tasks and the preparation of presentations using the Microsoft Office Suite.
- Order and manage office supplies to ensure the workspace remains fully operational.
- Provide general administrative support to various departments as needed.
Qualifications
- High school diploma or equivalent; additional certification in office administration is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a professional demeanor.
- Excellent organizational skills and a keen eye for detail.
- Ability to multitask and prioritize tasks in a fast-paced, deadline-driven environment.
- Proactive attitude with a willingness to learn and grow within the role.