Job Description
Are you a highly organized individual looking to launch your career in a dynamic corporate environment? Apex Corporate Solutions is seeking a motivated Entry-Level Administrative Assistant to join our growing team in downtown Chicago. This is an excellent opportunity for individuals with strong attention to detail and a passion for office operations to develop their professional skills in a supportive setting.
We offer a comprehensive benefits package, including health insurance, paid time off, and opportunities for career advancement. If you are eager to learn and contribute to a thriving business, we want to hear from you.
Responsibilities
- Manage Incoming Communications: Screen and direct phone calls, emails, and visitors professionally.
- Data Entry & Record Keeping: Maintain accurate digital and physical filing systems, including spreadsheets and databases.
- Scheduling: Coordinate meeting rooms, schedule appointments, and assist in calendar management.
- Office Operations: Order and maintain office supplies, ensuring the workspace remains organized and efficient.
- Customer Support: Provide general administrative support to staff and respond to client inquiries in a timely manner.
- Document Preparation: Draft, proofread, and distribute memos, letters, and reports.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Previous administrative or office support experience is a plus, but not required for this entry-level position.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong time management skills and the ability to prioritize tasks in a fast-paced environment.
- Interpersonal: Ability to work collaboratively in a team-oriented office environment.