Job Description
Join a dynamic team in the heart of Boston as an Entry Level Administrative Assistant. At Apex Office Services, we pride ourselves on fostering a collaborative environment where growth is encouraged. This is a fantastic opportunity for an organized and proactive individual to launch their career in professional office support. You will be the backbone of our daily operations, ensuring smooth communication and efficient workflow.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Extensive training programs for career advancement.
- A vibrant work culture in downtown Boston.
Responsibilities
- Manage and prioritize incoming communications, including email correspondence and phone inquiries.
- Schedule, coordinate, and confirm appointments and meetings for executive leadership.
- Prepare, proofread, and distribute internal and external documents, reports, and correspondence.
- Maintain accurate electronic and physical filing systems to ensure information is easily retrievable.
- Assist with data entry projects and the creation of presentations using Microsoft Office Suite.
- Order and inventory office supplies and manage vendor relationships.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred but not required.
- Previous experience in an administrative role is a plus, but we are willing to train the right candidate.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail with excellent organizational skills.
- Exceptional verbal and written communication abilities.
- Ability to multitask and prioritize tasks in a fast-paced environment.