Job Description
Are you ready to kickstart your career in corporate operations?
Apex Corporate Solutions is seeking a highly organized and proactive Entry Level Administrative Assistant to join our dynamic team in downtown Boston. This is a fantastic opportunity for recent graduates or career changers to gain hands-on experience in a fast-paced, professional environment.
At Apex, we value growth, integrity, and teamwork. As our Administrative Assistant, you will be the backbone of our daily operations, supporting senior management and ensuring our office runs smoothly. If you are detail-oriented and eager to learn, we want to hear from you.
Why Join Us?
- Competitive salary ($18 - $22/hour).
- Comprehensive health benefits package.
- Professional development and mentorship opportunities.
- Collaborative and inclusive company culture.
Responsibilities
- Manage incoming communications, including phone calls, emails, and mail, ensuring timely and professional responses.
- Assist with data entry, document management, and maintaining accurate digital and physical filing systems.
- Schedule and coordinate meetings, including preparing agendas, booking conference rooms, and sending calendar invites.
- Prepare, proofread, and distribute internal memos, reports, and correspondence.
- Order and maintain office supplies, inventory, and equipment to ensure operational efficiency.
- Support the team with general office duties, such as greeting visitors and coordinating travel arrangements.
Qualifications
- High school diploma or GED required; Associate's or Bachelor's degree in Business Administration preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a professional telephone manner.
- Excellent organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Attention to detail and the ability to maintain confidentiality of sensitive information.
- Must be reliable, punctual, and eager to learn new technologies and processes.