Job Description
Join our dynamic team at CityScape Solutions as an Entry-Level Administrative Assistant! This is your gateway to a thriving career in Austin's growing administrative sector. We're seeking motivated individuals with exceptional data entry skills to support our daily operations. You'll gain hands-on experience in office management, document processing, and client communication while working in a collaborative environment. Perfect for recent graduates or career changers looking to build professional expertise in administrative support.
Responsibilities
- Accurately input and manage data in CRM and database systems with 99% precision
- Process incoming/outgoing correspondence, mail, and digital communications
- Organize and maintain physical/digital filing systems with strict confidentiality protocols
- Schedule appointments, coordinate meetings, and manage executive calendars
- Assist with invoice processing, expense reports, and basic bookkeeping tasks
- Support office operations by ordering supplies, managing equipment, and troubleshooting minor IT issues
- Prepare routine reports, presentations, and correspondence using Microsoft Office Suite
Qualifications
- High school diploma or equivalent required; associate degree preferred
- Minimum 6 months experience with data entry systems (10,000+ keystrokes/hr)
- Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace
- Exceptional attention to detail with error-proof data handling capabilities
- Ability to prioritize tasks in fast-paced environments with competing deadlines
- Strong written and verbal communication skills with professional demeanor
- Basic understanding of office equipment (copiers, scanners, phone systems)
- Must pass background check and drug screening as condition of employment