Job Description
Join our dynamic team at Apex Solutions Group as an Entry-Level Administrative Assistant with a flexible schedule! We're seeking a motivated professional to support our operations in Chicago. This role offers hybrid work options (3 days remote/week) and comprehensive benefits including health insurance, 401(k) matching, and professional development stipends. Perfect for recent graduates transitioning into professional careers!
Our ideal candidate thrives in fast-paced environments, values precision, and embraces collaborative teamwork. You'll be the backbone of our office, ensuring seamless operations while gaining exposure to corporate governance, client relations, and project coordination. If you're organized, tech-savvy, and eager to grow your administrative career, we want to meet you!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate cross-departmental meetings
- Handle incoming communications (phone, email, mail) and triage inquiries to appropriate personnel
- Prepare, edit, and distribute professional correspondence, reports, and presentation materials
- Maintain digital filing systems and ensure document security/confidentiality
- Coordinate travel arrangements and expense reports for executive team
- Assist with onboarding processes including new hire paperwork and equipment setup
- Support office operations by managing inventory, procurement, and vendor relationships
Qualifications
- High school diploma or equivalent; associate's/bachelor's degree preferred
- 1-2 years administrative support experience or relevant internship
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks and manage deadlines in fast-paced settings
- Basic knowledge of office equipment (printers, scanners, video conferencing)