Job Description
Join our dynamic team at Mesa Administrative Solutions as an Entry Level Administrative Assistant and kickstart your career in a supportive, growth-oriented environment. We're seeking motivated individuals eager to develop professional skills while supporting our fast-paced operations. This immediate opening offers comprehensive training and opportunities for advancement within our Mesa-based organization. If you're organized, detail-oriented, and ready to contribute to a collaborative workplace, we encourage you to apply today!
Responsibilities
- Manage office calendars and schedule appointments for department staff
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain organized filing systems (physical and digital)
- Coordinate office supplies inventory and procurement processes
- Assist with travel arrangements and expense report submissions
- Support event planning and meeting logistics for internal teams
- Perform data entry and basic bookkeeping tasks
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, etc.)
- Positive attitude and willingness to learn new procedures
- Reliable transportation and punctual attendance record