Job Description
Join our dynamic team at InnovateHR Solutions, a leading workforce development firm in San Diego! We're seeking motivated Entry Level Administrative Assistants to support our fast-paced office environment. This immediate opening offers competitive compensation, comprehensive benefits, and clear pathways for career growth. If you're organized, detail-oriented, and eager to build administrative expertise, this is your chance to launch a rewarding career in one of California's most vibrant cities.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare, edit, and distribute professional correspondence and documents
- Assist with onboarding processes and new hire paperwork
- Coordinate office supplies inventory and procurement
- Support department heads with data entry and report generation
- Facilitate cross-departmental communication and task delegation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative support or office experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize competing deadlines
- Professional demeanor with customer service orientation
- Valid California driver's license (if local travel required)