Job Description
Join our dynamic team as an Entry Level Administrative Assistant at HarborView Partners! We're seeking a highly organized and detail-oriented professional to support our operations with flexible scheduling options. This role is perfect for recent graduates or career changers looking to grow in a supportive environment. Enjoy a hybrid work model with competitive benefits and opportunities for advancement.
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements
- Process incoming communications (calls, emails, mail) and prioritize inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with expense reports, invoice processing, and basic bookkeeping tasks
- Prepare professional documents, presentations, and reports using Microsoft Office Suite
- Support onboarding processes for new team members and visitors
- Collaborate across departments to ensure seamless operational workflows
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to multitask effectively
- Strong written and verbal communication abilities
- Proactive problem-solving approach with attention to detail
- Ability to work independently with minimal supervision
- Positive attitude and willingness to learn new systems quickly