Job Description
Join our dynamic team as an Entry-Level Administrative Assistant with flexible scheduling options. Perfect for recent graduates or career changers seeking hands-on experience in a fast-paced NYC environment. You'll gain exposure to essential office operations while supporting our executive team with daily administrative tasks. Enjoy a modern workspace in Manhattan with hybrid work options and comprehensive training.
We offer competitive compensation, health benefits, and opportunities for professional growth within our expanding organization. Our collaborative culture values work-life balance and recognizes individual contributions.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain organized filing systems (digital and physical)
- Assist with office procurement, inventory management, and supply coordination
- Support data entry and basic report generation using MS Office Suite
- Coordinate travel arrangements and expense reports
- Contribute to special projects as assigned by department leadership
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor with excellent customer service orientation
- Flexibility to work varied hours including some evenings/weekends as needed