Job Description
Join our dynamic team at CityAdmin Solutions as an Entry Level Administrative Assistant with a flexible schedule! This role is perfect for motivated individuals looking to kickstart their career in administrative support while maintaining work-life balance. You'll be the backbone of our Philadelphia office, ensuring smooth operations with adaptable hours that fit your lifestyle. If you're detail-oriented, tech-savvy, and eager to grow professionally, we invite you to apply and become an essential part of our community-focused organization.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person interactions
- Perform data entry and maintain accurate digital and physical records
- Assist with document preparation, formatting, and distribution
- Support office inventory management and supply procurement
- Collaborate with team members on project coordination tasks
- Provide exceptional customer service to internal and external stakeholders
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills and attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment and procedures
- Adaptability to flexible scheduling requirements
- Positive attitude and willingness to learn new skills