Job Description
Join our dynamic Indianapolis team as an Office Assistant and become the backbone of our operations! We're seeking a detail-oriented professional to support our fast-paced environment with immediate availability. Enjoy a flexible schedule while making a tangible impact through essential administrative support. This full-time role offers competitive compensation and growth opportunities within a collaborative workplace culture. If you thrive in organized settings and value work-life balance, this position is tailored for you.
Responsibilities
- Manage incoming communications including phone calls, emails, and mail with professionalism
- Coordinate calendars, schedule appointments, and arrange logistics for team meetings
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and basic bookkeeping tasks
- Order and inventory office supplies while managing vendor relationships
- Prepare documents, presentations, and correspondence using MS Office Suite
- Provide exceptional customer service to clients and visitors
- Support cross-functional teams with ad-hoc administrative projects
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support or office management experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Proven problem-solving skills with attention to detail
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and schedules