Job Description
Join our vibrant Memphis team as an Entry Level Administrative Assistant and kickstart your career with flexible scheduling options! We're seeking a proactive professional to support our executives and ensure seamless office operations. This role offers hybrid work arrangements with core hours (9 AM - 3 PM), allowing you to maintain work-life balance while gaining valuable administrative experience. You'll collaborate with cross-functional teams in a modern, fast-paced environment where your organizational skills will directly impact our success.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process incoming communications (phone, email, mail) and route appropriately
- Prepare and distribute correspondence, reports, and presentation materials
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding new hires and office supply inventory management
- Perform data entry and maintain accurate databases in CRM systems
- Support departmental projects with research and documentation tasks
- Coordinate office events and vendor relationships
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a dynamic environment
- Basic understanding of office equipment and digital tools
- Professional demeanor with customer-service mindset
- Willingness to learn industry-specific software