Job Description
Join CityScape Solutions as an Entry-Level Administrative Assistant and kickstart your career in a dynamic, supportive environment! We're seeking a motivated individual to provide essential support to our local operations with a flexible schedule designed to work around your life. This role offers hands-on experience in office coordination, client relations, and organizational systems—perfect for recent graduates or career changers. Enjoy a collaborative atmosphere, competitive compensation, and opportunities for growth within our expanding Portland team.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Schedule appointments, meetings, and coordinate calendars for department staff
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Maintain accurate digital and physical filing systems for documents and records
- Assist with onboarding processes including new hire paperwork and orientation materials
- Support event coordination for internal meetings and client functions
- Act as primary point of contact for internal inquiries and external visitors
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced setting
- Professional demeanor with customer service focus
- Flexibility to adapt to changing priorities and deadlines
- Valid driver's license and reliable transportation (for local errands)