Job Description
Join CitySolutions Group as an Entry-Level Administrative Assistant and launch your career in office support! We're seeking a motivated professional to support our Boston operations with exceptional organizational skills and a passion for efficiency. This role offers comprehensive training and growth opportunities within a dynamic team environment. You'll be the backbone of our office, ensuring seamless daily operations while building foundational administrative expertise. If you're detail-oriented, tech-savvy, and thrive in collaborative settings, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for department heads
- Handle incoming communications including calls, emails, and mail with professionalism
- Perform data entry, file maintenance, and document management in digital systems
- Prepare routine reports, correspondence, and presentation materials using Microsoft Office Suite
- Assist with onboarding processes, including new hire paperwork and orientation materials
- Coordinate office supplies inventory and vendor relationships for operational needs
- Support event planning and meeting coordination including room setup and catering
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Positive attitude and willingness to learn new procedures and technologies