Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in a supportive environment. We're seeking organized, tech-savvy individuals to provide essential support across daily operations. This immediate-hire position offers hands-on experience in office management, client communication, and administrative systems—perfect for recent graduates or career changers. Enjoy competitive pay, comprehensive training, and a collaborative workplace in Oakland's thriving business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare and distribute correspondence, reports, and presentation materials
- Organize digital and physical files using document management systems
- Assist with onboarding processes and new employee orientation
- Support inventory management and office supply procurement
- Collaborate with cross-functional teams on departmental projects
Qualifications
- High school diploma or equivalent; college degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong typing skills (45+ WPM) with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize tasks in fast-paced settings
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Positive attitude with strong problem-solving aptitude