Job Description
Join CityHub Solutions as an Entry-Level Administrative Assistant and launch your career in Boston's vibrant business district! We're seeking motivated individuals to support our dynamic team with essential office operations. This immediate opening offers comprehensive training and growth opportunities within a supportive environment. Perfect for recent graduates or career changers looking to develop administrative expertise while contributing to meaningful projects.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department staff
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute correspondence, reports, and confidential documents
- Organize and maintain physical/digital filing systems with strict confidentiality protocols
- Assist with event coordination and office supply inventory management
- Process expense reports and basic financial documentation
- Support HR functions including onboarding and data entry
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 0-2 years administrative or office experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Detail-oriented with accuracy in data handling
- Ability to multitask in a fast-paced environment
- Professional demeanor with customer service focus